Virtual Law Practice

Tag: fixed legal fees

  • Checklist for Opening a Virtual Law Office

    The following is a basic checklist for attorneys considering opening up a virtual law practice.

    ___ Choose a VLO hosting company and find out what it will require in order to set up your VLO. Of course, I’m biased, but I recommend Virtual Law Office Technology (VLOTech).

    ___ Register a domain.

    ___ Retain a website designer to create a VLO website. It can be as simple as a single homepage or a more complex site with legal resources and articles for the public and your clients. Consider having a VLO website with blog functionality. Blogging on your VLO can be a useful marketing tool and resource for your clients. VLOTech refers its clients to Grant Griffith’s company, G2WebMedia. Griffiths, of Home Office Lawyer blog fame, has experience working with solo and small firm practitioners and creates websites with blog functionality to improve VLO marketing.

    ___ Make sure that any part of your website that handles confidential information, the actual VLO, registration and login for clients, is protected by an SSL certificate (https and the browser lock symbol). Your web hosting company may help you with this or you may need to purchase an SSL certificate separately.

    ___ Establish an account with a credit card processing company to use for your online payments, such as PayPal or your bank. If you plan on taking retainers through the VLO, make sure that you have the approval of your state bar regarding transfer of the client’s funds to a credit card processing company before going into your trust account. There was some discussion about this on Solosez not long ago and I’ve posted about it here.

    ___ Draft the terms and conditions for use for your general website and the clickwrap agreement for your secure VLO website.

    ___ Establish a response time policy. For example, let clients know that you will respond to their online requests within 24 hours.

    ___ If you will be handling transactional matters, prepare any forms or worksheets for collection of client data. These may be uploaded to the clients through the VLO and downloaded for you to review once completed by the client.

    ___ If you will be using the VLO with existing clients or in a litigation practice, draft a letter or email to clients notifying them to register and use the VLO to keep track of their cases.

    ___ Decide how you plan on handling client engagement letters, either through the VLO case dialogue and clickwrap agreement or by traditional letter uploaded to the client, or a combination of both methods.

    ___ Decide which billing method or combination of methods you plan to use. Consider providing sample fixed fees, billable hour rates or a range of costs on your VLO website.

    ___ Discuss your planned VLO practices with your malpractice insurance carrier and ask about discounted rates due to the use of technology to reduce malpractice risks.

    ___ If you will be practicing remotely, review the security of your mobile devices.

    ___ If you plan on using the VLO in conjunction with other law office software, have a data backup policy in place.

    ___ Create a backup Internet access plan in the event that you only have one method of connecting to the Internet and it goes out.

    ___ Check with your state bar’s rules of professional conduct regarding advertising and website content before getting started on any marketing campaigns. (Hat tip to Aaron Johnston for reminding me to add this one!) I’ve written a little about this here .

  • Guest Blogging

    This week I was invited by Susan Cartier Liebel of Build a Solo Practice, LLC to write a blog post describing my virtual practice, the technology that it runs on and why I opted to provide unbundled legal services and fixed fees online. I get great ideas and motivation from reading Susan’s blog so I was excited to be able to add my two cents and hopefully introduce the idea of a completely virtual practice to some of her readers. I invite you to read the post here.

  • Billable Hour Must Die – ABA Article

    This is the comment I posted to an article entitled, “The Billable Hour Must Die”, by Scott Turow, published in the ABA Journal‘s August issue.

    “I am hoping that lawyers, especially litigators, will more often be bold enough to consider offering clients alternative billing arrangements.”

    I agree with this statement made by Turow in his article. It was taking an initial risk professionally, but I have been practicing law online from a virtual law office where I can offer clients price quotes and fixed fees for my services. It’s similar to the “fair fee” system Turow mentions in the article. It lets my clients know upfront what they can expect to pay so that they may budget for it.

    The system has a learning period for the attorney to figure out the balance of how many hours it will take to do a project and then equate that with a fee based on the initial consultation with a client. However, the client response to this system of paying for legal services has been great. I’m hoping more attorneys will consider this or at least integrate it along with their current billing methods. Virtual law practice is also a great way to provide cost-effective services to clients. Without the overhead of a physical law office it also makes sense for the attorney.

    If anyone is interested in how it works, Virtual Law Office Technology (VLO Tech) provides software that sets up virtual law offices for attorneys (patent pending). Again, I’ve been practicing law completely online for over a year now and the public response has been very positive. It provides a good alternative to the traditional billing system.

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